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Stage Production Project ManagerInsomniac
United States, California, Calabasas |
Description:DESCRIPTION:Insomniac - Project Manager, Stage Production THE ROLE Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles. We are seeking a Stage Production Project Manager to support the functions of Insomniac's Stage Production Department. This is not a remote position. RESPONSIBILITIES General • Become familiar with stage drawings, specifications and other documents concerning assigned projects • Build and evolve production folders for each festival • Maintain vendor database with regular updates • Update and manage Stage production dropbox • Take notes and relay tasks from stage production-related meetings • Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc. • Arrange and coordinate all US visas needed for Insomniac • Manage/track shipping schedules, and send warehouse shipping list • Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc) • Review, red-line, and approve submitted advances • Manage & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors • Send stage managers stage designs, schedules, and all other necessary, relevant info • Send stage vendors the stage schedules and coordinate any scheduling discrepancies • Maintain Executive Producer's calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders • Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders e.g. stage production meetings, Fire Marshall, county, venue officials, etc • Collect Stage Engineering & Fire Certs for all stages and structures • Submit Engineering to County – pay for and obtain event permits • Coordinate writing of SWAP and other documentations • Partner with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders • Assist with various artist correspondence with artists such as SFX allocations, additional SFX ordering, LD/ VJ programming, sound check scheduling, artist NDA's, watermarked stage drawings, etc • Assist with writing and distributing artist production packs for Artists • Collate and print stage production packs for stage managers and DJ tech • Collate artist backline/ DJ gear/ power / crew needs • Liaise with talent department and artist relations • Provide Executive Producer support with expenses, travel and entertainment booking • Collect P-card and T&E card receipts – submit expenses regularly • Gather production vendor quotes/invoices in order to forecast/finalize budgets • Collect, submit, track, and store invoices • Track down all custom video content • Collaborate with Entertainment Dept. to discuss stage access for performers • Track and submit guest list requests for the Stage Production Dept • Send stage photo requests • Execute day to day tasks as needed On-Site • Print all office items and Stage Manager items (SWAP's, emergency messages, set times, etc) • Build out & purchase items for production kits • Monitor sizes and placements of structures, stages, FOH, fencing, barricade, etc. • Routinely check all stages and site builds to ensure accuracy and safety – handle rush purchases for all last minute stage/site needs • Meet with stage managers and vendors before show – see what stage elements need to be fixed or changed • Take notes in real-time for After Action Report • Track & collect all production items used or lent & return to site ops • Pack up road cases/road packs • Collect all notes from stage managers for After Action Report post-show
Application Deadline:
Dec. 31, 2025
Job Duration:
Open ended
Job/Audition Type:
Full Time
Job Category:
Technical/Show Support
Payment status:
Paid
Job Location:
United States,
California, Calabasas |
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