Office Administratorexpired
Posted on: Jan. 20, 2021
United States, Seattle
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Description:
Administrative Assistant
School of Acrobatics and New Circus Arts
Reports to: Director of Student Services
Description: The Administrative Assistant (AA) is a member of the Office Staff and responsible for providing administrative and office support to the Office Manager. The AA position is currently part-time and hours will fluctuate depending on specific events occurring within the organization. Hours currently estimated at 15-20 hours per week.
Job Duties and Responsibilities:
- Responsible for daily office operations and must be knowledgeable about SANCA’s programs and policies
- Interacts with students, parents, vendors and visitors and show new students/families around the gym
- Responsible for answering phone, voice mail, and email inquiries about SANCA and transfer to appropriate
staff member when necessary
- Responsible for registering students for classes and/or assisting students to register themselves
- Open, sort and distribute incoming correspondence, including faxes and email; sign for and distribute UPS/
FedEx or similarly delivered packages.
- Perform general clerical duties to include, but not limited to, data entry, copying, faxing, mailing and filing.
- Create and modify documents using word processing, spreadsheet, database and/or other presentation software
- Help maintain inventory of office equipment and supplies
- May supervise volunteers and other support personnel
- Assist with special events, such as fundraising activities and productions
- Assist with overall maintenance of the organization and its offices
- Maintain student database
- Attendance: Record attendance during check-in, Follow-up with no-shows
- Inform students/families who are ready to advance
- Flying Trapeze Registration: Communicate with FT Director regarding changes/updates, Manage class closures
- Various projects and tasks as assigned
Qualifications:
The ideal candidate would have the
- Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.
- Good writing, analytical and problem-solving skills.
- Knowledge of principles & practices of organization, planning, records management & general administration.
- Ability to communicate effectively and professionally
- Ability to follow oral and written instructions.
- Ability to work well alone and as part of a team
-Familiarity with Google Suite
SANCA is an Equal Opportunity Employer. www.sancaseattle.org
Previous administrative experience preferred.
Compensation: $17/hr
Application Deadline:
Mar. 28, 2021
Job Duration:
Open ended
Job/Audition Type:
Part Time
Job Category:
Administrative
Job Location:
United States,
Seattle
|
United Kingdom, England
