Office Manager^expired

CircEsteem - School - United States - StageLync

Posted by: CircEsteem

Posted on: Nov. 07, 2020

United States, Chicago

Description:

CircEsteem’s mission is to unite youth across all backgrounds and identities by fostering self-esteem and mutual respect through the practice and performance of circus arts. CircEsteem creates the social conditions for youth to find commonalities in their resilience and their commitment to reimagining the role youth play in shaping the future of Chicago.

This position reports to and is accountable to the Executive Director of CircEsteem and will be expected to work closely with the Community Outreach Director and the Programs Director as a member of the core administrative team of the organization. The Office Manager must be able to work in a fast-paced and multi-tasked environment with confidence and efficiency.

This position will have a regular work week of Monday through Friday, approximately 9am – 5pm. CircEsteem holds monthly anti-racism trainings on the last Sunday of each month, which the Office Manager is required to attend. Occasional weekend and evening special events occur throughout the year, which are also mandatory for all staff to support and attend. CircEsteem is currently operating in-person programming for a limited number of youth. This position is required to work in-person at CircEsteem’s office in Uptown.

Responsibilities

Finance and Bookkeeping

Purchasing and Accounts Payable
Expense and Revenue Tracking and Recording
Data Entry (Quickbooks)
Registration and Financial Aid Administration

Manage Registration Software (iClass)
Administer Financial Aid Awards
Billing
Communications

Basic Web Design and Management
Graphic Design for all external communication needs
Office Administration and Housekeeping

Reception and Mail Services
Maintain an accurate inventory of all office supplies, equipment (non-program) and merchandise
Restock necessary supplies (office, programs and merchandise)
Manage CircEsteem Vehicles (schedules, maintenance, registration)
Room Reservations (with Alternatives)
Maintain physical and virtual calendars
Program and Special Event Support

Apparel Design and Purchasing
Support the production of youth annual performances (Spring, Winter, etc)
Support the preparation and implementation of various fundraising events (Gala, Casino Night, etc.) throughout the year
All other tasks as assigned by Executive Director
Compensation

The starting salary range for this position is $38,000 – $42,000. CircEsteem offers a generous benefit allowance of 12% of each employee’s salary. Benefit allowance can be used for health insurance premiums (including dental) and/or 403b Retirement contributions.

CircEsteem offers 30 paid days off each year (15 PTO, 5 Sick, 10 Holidays). On the occasion that an employee must work beyond their scheduled 40-hour work week, Flex Leave may be awarded.

To apply for this position please submit a cover letter and resume to Office Manager, Joanna Melville – [email protected]

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Application Deadline: Dec. 04, 2020

Job Start Date: Jan. 04, 2021

Job Duration: Open ended

Job/Audition Type: Full Time

Job Category: Administrative

Job Location: United States,
Chicago

StageLync Job Board: The place where you can find and post onstage and backstage performing arts jobs and auditions for performing arts professionals around the world. - StageLyncPro is the leading performing arts professional platform.

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